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FQHC Coding and Billing Bootcamp
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8/28/2019 to 8/29/2019
When: Wednesday, August 28, 2019
9:00 AM
Where: Wisconsin Primary Health Care Association
5202 Eastpark Blvd, Suite 109
Madison, Wisconsin  53718
Contact: Kay Brewer

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FQHC Coding and Billing Bootcamp

Wednesday, August 28 (Full day)

Thursday, August 29th (Half day)

Join expert trainers from the Association for Rural and Community Health Professional Coding (ArchPro) for this 1.5 day training on coding and billing. This training will focus on clinical documentation, coding and billing for community health centers. Following the in-person class on clinical documentation and coding principles, you will get access to take an online examination to become credentialed as a Rural or Community Health Coding and Billing Specialist (RH-CBS or CH-CBS)! Also included is year-long access to ArchPro’s online resources!


WPHCA Members:

  • $200 - Early Bird Special through Friday, July 19!
  • $250 - July 20 - August 21


  • $350 - June 18 - August 21


Invoices will be sent after the event if you are paying by check.  If you would like to pay by credit card, please contact Lindsey Hess at 608-443-2945.


 **PLEASE NOTE: We have become aware that Epic's User Group Meeting is in Madison this week causing high demand on hotel rooms as 8,000+ people come for the conference. If you anticipate spending the night, please book your room as soon as possible!**

Availability at nearby hotels as of July 8th: 

Courtyard Madison East – 608-661-8100 – 7 rooms available with 1 king bed and pull out couch, pricing starting at $325 – prepaid rates only (5 min drive from WPHCA)

Hilton Garden Inn – Sun Prairie – 608-856-4500 – lots of rooms available as of today, pricing around $323 (6 min drive from WPHCA)

GrandStay – High Crossing – 608-241-2500 - 10 rooms available – lowest rate 1 queen suite $169 (4 min drive from WPHCA)

Holiday Inn Express DeForest – 608-846-8686 – Rooms available - $184.99 (12 minute drive from WPHCA)

Comfort Inn & Suites DeForest – 608-846-9100 – Rooms available - $150 (12 minute drive from WPHCA)

Speckled Hen Inn Bed & Breakfast – few rooms available - $255 - may be cheaper on discount websites (4 minute drive from WPHCA)

Quality Inn & Suites - 608-834-9889 - Double queens available - $145 - 8 kings available - $135 (9 minute drive from WPHCA)

Super 8 Sun Prairie - 608-837-8889 - 1 Queen - $89.99, 2 Queens - $99.99 (8 minute drive from WPHCA)


What's new for 2019 Student Workbook for Community Health Coding & Billing Bootcamp Included in tuition

Who is the class for: This class is specifically designed for clinical personnel (MD, DO, NP, PA, RN), coders, billers, EHR professionals, facility and financial managers that work in RHCs, FQHCs and look-alikes to encourage building a shared foundation of knowledge.  We will provide action Items and how to “get results” by working together through hands-on practice.

Why attend?

  • With the recent requirement by CMS to require FQHCs to list all CPT and HCPCS-II codes – it has never been more important to make sure you are documenting and coding for 100% of what is done.  Commercial payers probably don’t pay under the Medicare PPS system, so you have to bill them differently. If you aren’t documenting and coding correctly you may not be capturing everything that is done and some revenue may be left on the table! Your cost report is very tied to your professional coding practices – don’t undervalue and underreport what you do.
  • With IT finding its way into more areas of medical facilities the difference between clinical documentation, professional coding, and medical billing have never been more important.
  • Are you too dependent on IT instead of relying on well-trained and qualified staff?  We will focus on the guidelines that appear before and after key coding sections that rarely are accessible to providers and coders/billers in their EHRs and encoder software.
  • We will limit the review of codes that will rarely or never be performed in your facility setting – and will focus on primary care visits, behavioral health, and preventive services.
  • We will be careful to get hands-on with over a dozen vital resources (including the CMS Benefits and Claims manuals) that outline the unique approach rural and community health needs to be aware of to stay compliant!
  • Recently, RHCs had to start listing all CPT and HCPCS-II codes performed on claims to Medicare for the first time in decades.  Many RHCs are still learning to balance its AIR (“per diem”) Medicare system of getting paid with the huge billing variations when billing commercial carriers or Medicaid.


What is Covered & Agenda

How well do your clinical providers know the rules: Do your clinical providers know the documentation rules related to capturing the valuable services they provide?  What type of training do they have on the differences between coding and billing?  How long has it been since they received updates?

  • Does your facility have a full record of each service provided (CPT/HCPCS-II codes) and why they were done (ICD-10-CM codes) regardless of whether you get paid or not?
  • Are you generating all of the revenue that you are entitled to when billing non-Medicare/Medicaid payers?
  • Are you reporting quality measures related to Shared Savings, Risk Adjustment, HCCs, or other Quality Improvement programs?


Day 1 – Training and Hands-on Exercises

8:00 a.m. – 9:00 a.m. - Light Breakfast & Registration

9:00 a.m. – 12:00 p.m.  - Introduction to RHCs/FQHCs and Clinical Documentation for Providers

12:00 p.m. – 1:00 p.m. - Lunch

1:00 p.m. – 4:30 p.m. - Clinical Documentation for Providers Continued and Professional Coding for Management


Day 2 – Training and Hands-on Exercises

8:00 a.m. – 8:30 a.m. - Light Breakfast & Registration

8:30 a.m. – 12:30 p.m. - Proper Billing and Reporting for Coders/Billers and Review of Action Items and How to Get Results

12:30 p.m. – 1:30 p.m. - Lunch 


Required Class Materials

  • 2019 CPT manual (AMA’s Professional Edition strongly recommended)
  • 2019 – Any publisher’s HCPCS-II manual
  • 2019 – Any publisher’s ICD-10-CM manual
  • Student Workbook with copy of slides and class exercises will be provided at class at no additional charge


CPT, ICD-10 & HCPCS should be available through your clinic or health system, however if you need to order you can do so at the following link:

If you order books from ArchProCoding please allow ample shipping time to you as coding manuals will not be brought by our team and they are required for class.  Sharing manuals between 2-3 people from the same facility is fine. 


CEUs (Continuing Education Units) - 11 CEUs Approved by ArchProCoding & AAPC


CME (Continuing Medical Education) Credits for MD, DO, NP, PA, RN: 11 CME Credits

*This activity has been planned and implemented in accordance with the Essential Areas and Policies of the Accreditation Council for Continuing Medical Education through the joint providership of the University of Nevada, Reno School of Medicine and Association for Rural & Community Health Professional Coding.  The University of Nevada, Reno School of Medicine is accredited by the ACCME to provide continuing medical education to physicians. The University of Nevada, Reno School of Medicine designates this live activity for a maximum of 11 AMA PRA Category 1 Credit(s)™. Physicians should claim only the credit commensurate with the extent of their participation in the activity.


Earning the optional Rural or Community Health Coding and Billing Specialist (RH-CBS or CH-CBS) Certification

  • Upon completing the live class authorized attendees will be able to take either the Rural and/or Community Health Coding and Billing 100 question online certification examination.  The exam is scored immediately and if a score of 70% is achieved, a certification of Rural Health Coding & Billing Specialist (RH-CBS) Community Health Coding & Billing Specialist (CH-CBS) will be granted by the Association for Rural & Community Health Professional Coding. 
  • Full attendance includes the live training sessions, a 90-day ArchProCoding membership (one year if you pass the optional exam), discounted access to a practice exam, and the optional testing fee.
  • Following the in-person class you will have discounted access to a 35 question practice exam with answer rationales provided plus the option to take an online examination to earn a certification as a Rural or Community Health - Coding & Billing Specialist (RH-CBS or CH-CBS).



Cancellation Policy

Registered participants may substitute another participant at no charge up to the day of the conference. You will need to send an email to Lindsey Hess with the new participant name as soon as possible to coordinate meals and participant materials. Participants may cancel at no charge up to 7 days before the event begins. No refunds are available for cancellations 6 days or fewer before the event begins.